Program Manager (Millet Project)

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The National Cooperative Business Association CLUSA International (NCBA CLUSA) is the primary voice for people who use cooperative businesses to build a better world and a more inclusive economy in the United States and an international development organization. NCBA CLUSA provides cross-sector education, technical assistance, and advocacy that helps co-ops thrive. For over 100 years, NCBA CLUSA has sought to advance and protect cooperative enterprises, highlighting the impact that cooperatives have in bettering the lives of individuals and families. In the last 60 years, NCBA CLUSA has worked in over 85 countries in the areas of food security, agricultural development, strengthening of communities and farmer organizations, community-based health, natural resources management, and empowerment of smallholder farmers, women, and youth. We currently work in in Africa, Latin America, and Asia.

NCBA CLUSA is currently seeking a qualified candidate for the position of Program Manager, based in Washington, DC to work specifically on NCBA CLUSA’s Millet Business Services Project (MBSP).

Project Overview Specifics:

NCBA CLUSA’s Millet Business Services Project (MBSP), in Senegal, is supported by USDA, to promote locally produced millet as an alternative to imported rice and other grains.  The project focuses on post-harvest handling and processing, capacity building for producer organizations to access markets, technical and financial assistance to small millet processing enterprises, and building private sector extension services for agricultural training. The Program Manager facilitates this project’s pursuit of its two objectives:

  1. Increased productivity of the millet value chain by developing processing systems; building capacity of producers to improve production and quality; training producers and processors in improved production techniques, post-harvest handling, marketing, and seed production; and providing grants and loans for equipment and inputs; and
  2. Expanded trade of millet by developing public-private relationships, facilitating trade relationships specific to grain products, researching export opportunities, building agricultural extension capacity, targeted outreach, event participation and promoting food safety issues and requirements.

The Program Manager will oversee and support current program priorities and initiatives, such as the development and sustainability of millet trade hubs, kiosks for marketing millet products to consumers, and organize a millet/grain regional conference with various stakeholders, industry players in the grain sector, donors, and research institutes (universities, NGOs, etc.).

SCOPE AND PURPOSE:

The Program Manager (PM) is responsible for a portfolio of projects which includes providing all home office management and support activities to the field required for the successful implementation of each project.

The PM is responsible for five program areas:  Administration and Finance, Program Quality Assurance, Technical Assistance, Communications and Program Development (including relationship building with relevant stakeholders such as donors, the private sector and universities. This position will also be heavily involved in writing and reviewing reports, ensuring appropriate promotion of their project portfolio, researching donors and funding streams, capture for specific opportunities and management of a proposal effort (including writing, reviewing, and editing of proposals).

This position is responsible for analyzing and processing project data, recommending courses of action based on specific project experience, and compliance with NCBA CLUSA and donor regulations. The PM will actively participate in a NCBA CLUSA technical practice area and/or specialty and will ensure that NCBA CLUSA’s best practices are employed for their portfolio of projects. In addition, the PM will ensure any new innovations or lessons learned from their projects are shared with the practice areas.  The PM position may manage the work of a Program Associate.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintains up-to-date knowledge of all programmatic and financial aspects of assigned projects; is a principle home office representative of the project and represents headquarters policies and guidance to the field-based project staff; regularly updates key home office staff on the project’s progress and any relevant issues.
  • Reviews, analyzes, and edits periodic progress reports, annual work plans, assessments, and evaluations prepared in the field; ensures that all relevant data from the project is aggregated into the headquarters data systems; identifies issues and concerns related to any technical/programmatic issues that could jeopardize project implementation and/or achievement of objectives.
  • Ensures that the field-based Country Director (CD) or Chief of Party (COP), Senior Program Manager (SPM) and other senior staff receive all necessary support for project implementation and management. Monitors the program to ensure that the field management and administrative systems are effectively supporting field and headquarters operations.
  • Understands NCBA CLUSA’s financial structure including project agreements and budgets ensuring compliance with agreement provisions and donor requirements (e.g. USAID, USDA). Reviews and analyzes monthly financial reports prepared in the field and/or by the Program Accountant and take steps necessary to ensure that sufficient funds are available for continued program operation.
  • Monitors the technical and financial performance of partners and sub-awardees for compliance with subcontracts and sub-agreements by identifying and resolving project issues and concerns and provide analysis and recommendations.
  • Supports the Business Development team with proposal development to include the most up-to-date strategies on a subject and assist in writing the corporate capability qualifications, write assigned sections of a proposal, coordinate and assist with other proposal development activities.
  • Maintains up-to-date programmatic and financial knowledge of projects ensuring that all requests from projects or donors involving contractual and financial matters are managed in an efficient and timely manner.
  • Develops, manages and monitors various annual budgets.  This includes monitoring levels of spending, obligation requirements, preparing and analyzing pipelines that contain assumptions, recommendations, and/or required actions for the COP, Director of Programs or SPM. Participates in regular program and financial reviews.
  • Reviews, analyzes, and processes contracts and agreements related to portfolio projects including drafting and negotiating scopes-of-work, conducting technical briefings, reviewing invoices, and tracking expenditures.
  • Initiates the procurement of project equipment, including assisting the field with large procurements, and ensures inventory control procedures are in place in conformance with donor and NCBA CLUSA policies and procedures.
  • Conducts short-term technical assistance, as appropriate, and conducts research on a project’s technical focus and/or the NCBA CLUSA practice area, as necessary, and provides technical writing and editing as needed for project and practice area documents.
  • Cultivates and maintains networks and relationships with key stakeholders and industry players in the program sector, including donors, research institutes, universities, NGOs, etc.
  • Attends and presents at conferences, seminars and trainings related to the project(s) and/or practice area, and documents the key lessons learned, findings, and research for internal distribution and learning.
  • Reviews and/or provides content for periodic reports or summaries covering the technical status of a program, project profile updates, articles for the Cooperative Business Journal, the NCBA CLUSA web site, and other publications and social media.
  • Helps draft and implement strategies to disseminate project results and promote the project and donor as appropriate.
  • Produces monthly updates and briefs on project innovations, success stories and/or issues and trends to share with the international team.
  • Perform any other related duties as required or assigned.

SKILLS AND EXPERIENCE:

  • Requires a Bachelor of Science in International Relations, International Business, Political Science, Public Policy, Agriculture, Environmental Science or Nutrition (or related field); a Master’s degree is preferred or four to six years equivalent experience in a related field
  • A minimum of six years of experience working in a development context, preferably including field experience in the developing world.
  • Experience with USAID and/or USDA rules and regulations, and/or other US government compliance familiarity.
  • Strong experience and keen knowledge of fiscal management of federal government and external donor awards, especially USAID projects, with strong analytical, management, attention to detail and capacity building skills.
  • Strong project management skills, including experience in leading internal and external program planning and reporting initiatives, and developing and implementing an annual work plan.
  • Superior organizational, project management and analytical skills with a strong ability to prioritize.
  • Sound financial management skills including maintaining and monitoring programmatic budgeting, spending projections, and expenses.
  • Experience building relationships and collaborating with donors, partners, staff and other stakeholders.
  • Excellent communication skills; both verbal and written and an ability to work effectively across multiple departments and cultures.
  • Ability to read, write, and speak fluent English and minimum FS-3 in French.
  • Ability to effectively present or pass on information and respond to questions and requests from all parties.
  • Ability to travel to field sites 20% of the year.

PHYSICAL ACTIVITIES:

While performing the duties of this job, the employee is regularly required to sit, use hands to write or type, use arms to reach for items and turn head to speak and/or hear others. The employee will frequently walk, reach, stoop, push and pull up to 20 lbs. and lift up to 10 lbs. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

ENVIRONMENTAL CONDITIONS:

The noise level in the work environment is usually moderate. The noise level should remain low to moderate during the normal business hours. The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job within an office setting. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions of the position

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of variables in situations where complex tasks are necessary.

RELATIONSHIPS:

The Program Manager reports to Director of Programs and works closely with the entire Program Management team. S/he is expected to work in a positive, professional manner with all NCBA/CLUSA staff, former staff, members, potential members, vendors, consultants, donors, and the general public.

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To apply, click here. Only candidates selected for an interview will be contacted. No phone calls, please.

NCBA CLUSA is an equal opportunity/affirmative action employer with a commitment to diversity.  All individuals, regardless of personal characteristics, are encouraged to apply; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, and legally protected characteristics for non-merit factors.  Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

NCBA CLUSA is committed to providing reasonable accommodations to qualified individuals with disabilities in all facets of employment, including the employment application and selection process. If you have a disability that affects your ability to use our online system to apply for a position at NCBA CLUSA, please send an email to Misti French or call 202.638.6222.

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