Celebrating 100 years of supporting cooperatives that build a better world, the National Cooperative Business Association CLUSA International (NCBA CLUSA) is the apex association for cooperative businesses in the United States and an international development organization. NCBA CLUSA provides cross-sector support, advocacy and international development that helps co-ops thrive. NCBA CLUSA continues to advance and protect cooperative enterprises, highlighting the impact that cooperatives have in bettering the lives of individuals and families. In the last 60 years, NCBA CLUSA has worked in over 85 countries in Asia, Africa and Latin America.
NCBA CLUSA is currently seeking a qualified candidate for the position of Grants and Subcontracts Manager to support NCBA CLUSA’s REGIS Project, based in Niamey, Niger or Ouagadougou, Burkina Faso. The Grants and Subcontracts Manager is responsible for the oversight of the administration and financial operations of project partners in the field, specifically local partners and entities that receive contracts and grants from the project. This position is the key point of contact with partners, works on capacity building of their staff and performs spot audits on their management systems.
ESSENTIAL AREAS OF RESPONSIBILITY:
- Manage all field-initiated subcontract documents, ensuring compliance with NCBA CLUSA and USAID regulations;
- Routinely monitor/spot check subcontractors to ensure that funds allocated are used for specified purposes;
- Participate in Technical and Cost Review Committee Meetings to contractually evaluate the subcontractors’ proposals and oversee the evaluation process to ensure USAID and FAR competition requirements are met. This includes close coordination with the technical/engineering staff;
- Review RFPs and other invitation for bids;
- Lead/organize routine capacity building training for local organizations to ensure their proposals meet USAID regulations;
- Work with technical managers to coordinate the identification and selection process of eligible subcontractors;
- Prepare and issue infrastructure subcontract documents and negotiation memoranda related to rehabilitation and/or construction;
- Provide procedures and policy guidance and interpretation for program staff as well as subcontractors and grantees;
- Review request for consent subcontract packages for submission to USAID, including negotiation memorandum and summary of the competition process;
- Train technical/program staff in preparation of documents required for issuance of RFPs, purchase orders and subcontracts (i.e. SOW, list of deliverables, selection memorandum);
- Review and Subcontracts, Grants, Purchase Orders, and amendments as needed;
- Monitor compliance with contract terms and conditions in accordance with USAID regulations;
- Ensure proper negotiation of the terms and conditions for all subcontracts.
- Verify that all receipts and expenditures / expenses of a period are justified in the same period (revision of vouchers);
- Analyzes and processes payment of expenses and allowances;
- Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency;
- Provide guidance on the implementation of the grants programs, including closure and disposition plans;
- Participate in pre-award responsibility and financial reviews of potential grantees;
- Train field technical/program staff in USAID/Federal Acquisition Regulations (FAR) compliance including allowability and proper allocation of costs;
- Provide procedural, policy guidance and interpretation for program staff as well as sub-grantees to ensure adherence to grant management policies and achievement of grant objectives; and
- Routinely monitor/spot check subcontractors and grantees to ensure that funds allocated are used for specified purposes.
- Carries out missions to regional offices in Niger and Burkina Faso for onsite financial and performance monitoring;
SUCCESSFUL CANDIDATES WILL HAVE THE FOLLOWING QUALIFICATIONS:
- Relevant college or university degree in Accounting; Business Administration; Finance, or related field.
- 5 years’ experience working for international development programs providing direct support of USAID or other donor-funded development projects.
- 2 years’ work experience managing a grant program.
- Thorough knowledge of US Government policies, procedures, procurement practices, rules, regulations, and reporting requirements;
- Excellent communication skills both written and verbal. Demonstrated ability to communicate effectively with beneficiaries, local organizations, and home office about the procedures for selecting the recipient of a grant, both oral and written.
- Ability to work well under pressure.
- Willingness to live and work abroad under challenging conditions.
- Applicants must write and speak French fluently. English proficiency preferred.
- Skills in MS Word and Excel required.
To apply, click here. Only candidates selected for an interview will be contacted. No phone calls, please.
NCBA CLUSA is an equal opportunity/affirmative action employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, and legally protected characteristics for non-merit factors.